AI is meant to reduce the workload of the human race. Software for HR management is one great example of such technological advancement. It has been analysed by the statistics generated by the various surveys that the organizations utilizing HR applications have a better productivity curve than other organizations. Tools designed and inbuilt in the application automates various functions and decrease the workload of the human resource management team.
Let’s delve a little deeper into these features and discuss the advantages of saving time for the human resource management team:
Store employee information
Earlier storing information meant huge piles of files and spreadsheets. With Hr software, the problem of huge piles and missing data is diminished. Hr software provides a centralized platform to store data and easy access to the HR and the employee within just a few clicks. The software for HR management provides an online cabinet to categorically store data including employee information, tax forms, records, benefits selections, etc. the option to customize the application in accordance with the requirements. It allows the employer to customize the access and even restrict if required.
Retention and benefits management
Benefits are one of the major perks bestowed on the employee against the hard work. The software provides an automated procedure for administering benefits. The portal for benefits administration provides the employee with easy access to understand the policies and claim benefits in accordance with the eligibility. Benefits such as medical insurance, paid sick leaves, wellness programs, life insurance, provident funds, reimbursement, etc. each benefit has its own set of eligibility and procedure to claim. Integration of the applications transmits the data and online claims for loans to the payroll team.
Efficiency in payroll
Payroll is a crucial part of any organization. The payroll team is responsible for the salaries deposited in the employee’s account at the end of each month. A minute error can cause a hefty penalty and a hampered reputation. The software for HR provides solutions by inbuilt management of rules and processing. Notification related to tax deadlines and the last date of submission of income details is generated for the employee on his/her dashboard. Auto Generation of payslips and a brief explanation of CTC break up is a benefit for the employee.
The HR software is designed to assist the employee and the manager in scheduling timesheets for the teams. Tools such as leave management, availability of comp off, task management, clock in/out time, application to update tasks, and login details via mobile are a few features that smoothen the life cycle of the employee. Access to loading details and customize the details as required. This feature has proven to be a shield during a lockdown. A virtual mode of functioning would not have been successful without the assistance of these tools. It helped the managers to strategically plan further steps for better productivity of the organization.
Streamlining recruitment and onboarding
A major challenge for any HR is scaling out potential employees for the roles in the organization. HR software has helped by taking care of the technical requirements of recruitment and onboarding. It empowered HR to post job applications on various sourcing platforms and send bulk emails within just a few clicks. HR can easily schedule interviews and assessments for the further rounds of interviews. It enables the candidate to track the status of the application. AI-related applications reduce the workload of hiring managers and the Human resource management team. With automation of verification procedure and digital documentation to name a few advantages.
These features might have huge advantages but it is necessary to keep a few pointers in mind before opting for any application. The employer needs to consult the IT team and ensure that the application is compatible with the existing applications. Software for HR applications can be utilized only if these pointers are kept in mind.